What documentation must be maintained during an administrative investigation?

• A. A summary memo from the principal
• B. Written statements by victims, witnesses, and perpetrators, conference summaries, and discipline documents
• C. Only the investigator's notes
• D. A video recording of interviews

Answer: (B)

Complete documentation in an administrative investigation ensures a thorough, defensible record of what happened, who provided information, and what actions were taken. The materials listed—written statements from victims, witnesses, and perpetrators—capture each party’s account in their own words, which helps verify details and assess consistency over time. Conference summaries document the key discussions, decisions, and the reasoning behind conclusions, providing a clear narrative of how the investigation progressed. Discipline documents record the outcomes and any corrective actions, linking the investigation to subsequent steps and accountability. Relying only on investigator notes would miss these different perspectives and a formal trail, and a principal’s summary or a video recording alone cannot consistently provide a complete, auditable record while also raising privacy and feasibility concerns. Together, the described documentation creates a comprehensive, reviewable file that supports fairness, transparency, and proper procedures.